Sustainability Policy

Date: 29th June 2021

Event Cycle is a company that focuses on repurposing post-event materials for charities, social enterprises and community groups by providing access and transportation to those who need it most, to reduce the wasteful impact of events and to encourage a circular economy.

Carbon Footprint

Impact:

What are we already doing?

Reducing carbon emissions by 25% by 2030

Our website carbon emissions are very high (276.34kg of CO2e) since our online hosting service does not use renewable energy sources.


Our personal WWF carbon footprint on average is lower at 8.79 tonnes per year per employee than the 2021 UK target of 10.5 tonnes.

We are offsetting the digital carbon emissions we cannot avoid from our website on a monthly basis, using Tree Sisters a UK registered social change and reforestation charity that places tropical forest restoration into everyone’s hands. Our mini forest currently consists of 39 trees.

What further actions can be taken?

Over the next 9 years, we plan to further decrease our personal WWF carbon footprint to reach 4.5 tonnes of emissions per year per employee by 2030.

Energy

Impact:

What are we already doing?

What further actions can be taken?

Reduction of energy wastage and source of energy

We have moved from using an energy provider that uses zero carbon nuclear energy to Bulb, that provides 100% renewable electricity (from solar, hydro and wind).

All our lighting fixtures are now LED.

Over the next couple of months we will assess any further equipment that might need to be exchanged to become more energy efficient or how we can reduce the amount of energy required. For example only boiling as much water as you need for your cuppa tea, instead of a full kettle.

Travel and Transport

Impact:

What are we already doing?

What further actions can be taken?

Work travel, commuting and donation distribution

No requirement for commuting, for meetings public transport is used where best possible. 

For donation distribution the majority of our donation recipients are local and pick up the items directly at source. 

 

For further transportation joint forces are made with a trucking company to ensure best usage of routing and also comes with a fleet meeting the London Low Emissions Zone requirements and having replaced their larger trucks with the efficient Euro 4 vehicles featuring exhaust gas recycling.

Over the next 12 months we look to create an overview of transport requirements to identify areas of improvement and alignment to achieve sustainable donation routing.

Waste

Impact:

What are we already doing?

What further actions can be taken?

Recycling, annual waste, and waste reduction

We are recycling all our unavoidable waste using the normal waste collection facilities.

We are recycling our food waste using a vermicomposting system called “Urbalive”, transforming decomposing vegetables, food waste and bedding materials into nutrient-rich, organic fertiliser and soil conditioner. We also have a double barrel composter, with which we can compost further food and paper and cardboard waste.

Over the next 12 months we look at further reducing the amount of waste generated and encouraging reuse and recycling over landfill.

Single-use plastics

Impact:

What are we already doing?

What further actions can be taken?

Avoiding single-use plastics and finding reusable solutions

Avoiding single-use plastics as best as possible and purchasing alternatives that are reusable or made from natural resources.

Over the next 12 months we look to observe our single-use plastic quantities and further reduce these where possible.

Material Choices

Impact:

What are we already doing?

What further actions can be taken?

Certifications and regional and community based procurement

Purchasing local or national wherever possible.

 

Over the next 12 months we look at focusing more on specific certifications as part of our procurement.

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Online Storage and Presence

Impact:

What are we already doing?

What further actions can be taken?

Decreasing online storage and increasing website efficiency, as well as running on a server run by renewable energy sources

N/A

Over the next 12 months we will look at using websites like clean.email to reduce email traffic and spam.

We will make sure that content is kept precise and the website is running as efficiently as possible. 

 

We might potentially move to a more suitable green hosting website in the future.

Food and Drinks

Impact:

What are we already doing?

What further actions can be taken?

Lifestyle choices, local support, seasonal, low packaging

Our directors live a flexi-tarian lifestyle with the focus of reducing meat and dairy products out of their diets.

Preference of purchasing locally.

More focus to be placed over the next 6 months on seasonal, local and low packaging food choices.

Biodiversity

Impact:

What are we already doing?

Support of urban wildlife and insects

We have planted purple coneflowers, blueberries and lavender which are pollinator friendly plants on our terrace. (Purchased via the RHS, supporting their charitable work.) We also have bee friendly mint, chives, rosemary and thyme growing and partially in bloom. 

We have also fixed a bird feeder which has already seen plenty of use from goldfinches and other small birds of the area.

What further actions can be taken?

Over the next 12 months, we hope to sustain the plants and purchase more to support the urban wildlife and insects.

We also look to add a bug hotel to our terrace.

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Banking and Financials

Impact:

What are we already doing?

What further actions can be taken?

Where the company bank invests money into community / specific projects

Our bank account supplier Tide has signed up for the women in finance charter, and are the official sponsor of f:Entrepreneur, a campaign that highlights inspiring female business leaders across the UK.

Over the next 3 years, we will look at investing certain company profits into community projects.

Local Community and Social Impacts

Impact:

What are we already doing?

What further actions can be taken?

Support of UK charities, social enterprises and community groups

Supporting charities, community groups and social enterprises UK wide and meeting their needs as best as possible.

Volunteering our time for charities such as Choir with No Name and Hands On London in the local environment.

Over the next 3 years, we will look at increasing our reach of social impact by connecting projects with our clients from the onset to design with social impact in mind.

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Education and Inspiration

Impact:

What are we already doing?

What further actions can be taken?

Staff educational pieces and social media campaigns

Completion of the A Greener Festival assessor training part 1 and the We Are Albert sustainable production training.

Over the next 12 months we look at completing the A Greener Festival Assessor Training Part 2, and attending a carbon literacy course.

We will also look at the creation of educational pieces and social media campaigns to inspire others to look at their own sustainable choices and we will look to lead by example.

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What food is in season in August? - Instagram Story w/c 19th April

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Event Cycle 2021 Sustainable Development Commitments

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Worldwide consumption and production — a driving force of the global economy — rest on the use of the natural environment and resources in a way that continues to have destructive impacts on the planet. 

 

Economic and social progress over the last century has been accompanied by environmental degradation that is endangering the very systems on which our future development — indeed, our very survival — depends.

Through reuse and redistribution of materials back into the events industry and beyond, Event Cycle are directing demand away from production and are encouraging responsible consumption through reuse of pre-loved items.

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Climate change is affecting every country on every continent. It is disrupting national economies and affecting lives. Weather patterns are changing, sea levels are rising, and weather events are becoming more extreme.

 

Although greenhouse gas emissions are projected to drop about 6 per cent in 2020 due to travel bans and economic slowdowns resulting from the COVID-19 pandemic, this improvement is only temporary. Climate change is not on pause. Once the global economy begins to recover from the pandemic, emissions are expected to return to higher levels

By promoting and facilitating the reuse and repurposing of products which would otherwise have gone to waste, Event Cycle is directly affecting the reduction of waste to landfill thereby decreasing the production of single-use items for events. Additionally, by advocating the need to reduce, reuse and recycle, Event Cycle are contributing to awareness around the impact of individual decisions on climate change and the environment. 

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A successful development agenda requires inclusive partnerships — at the global, regional, national and local levels — built upon principles and values, and upon a shared vision and shared goals placing people and the planet at the centre.

Event Cycle is actively encouraging national and local partnerships to encourage a move towards a circular economy by connecting charities, social enterprises and community groups with the event industry and its suppliers to promote reuse and redistribution of materials away from landfill. 

This sustainability policy will be reviewed by Event Cycle on an annual basis.