Carbon Reduction Plan
Date: 5th September 2025
Commitment to achieving Net Zero
Event Cycle Ltd. is committed to achieving Net Zero emissions by 2040.
Baseline Emissions Footprint
Baseline emissions are a record of the greenhouse gases that have been produced in the past and were produced prior to the introduction of any strategies to reduce emissions. Baseline emissions are the reference point against which emissions reduction can be measured.
Baseline Year:
January - December 2024
Additional Details relating to the Baseline Emissions calculations:
Historically our baseline was 2023, however due to the implementation of more elaborate measurements and data collection, our data became more accuracy comprehensive which 2024 is able to reflect.
Baseline Year Emissions:
EMISSIONS
TOTAL (tCO2e)
Scope 1
0.0
Scope 2
0.0
22.73
Scope 3
(Included
Sources)
The following categories account for our Scope 3 emission figures:
Category 1 - Purchased goods and services (6.107) of which 0.227 are from digital products
Category 3 - Fuel- and energy-related activities (not included in scope 1 or scope 2) - Remote Work Emissions (2.01)
Category 6 - Business travel (5.932)
Category 9 – Downstream transport and distribution (8.685)
Total
Emissions
Current Emissions Reporting:
Reporting Year: January - December 2025
EMISSIONS
TOTAL (tCO2e)
Scope 1
0.0
Scope 2
0.0
22.73
Scope 3
(Included
Sources)
The following categories account for our Scope 3 emission figures:
Category 1 - Purchased goods and services (6.107) of which 0.227 are from digital products
Category 3 - Fuel- and energy-related activities (not included in scope 1 or scope 2) - Remote Work Emissions (2.01)
Category 6 - Business travel (5.932)
Category 9 – Downstream transport and distribution (8.685)
Total
Emissions
Emissions reduction targets:
In order to continue our progress to achieving Net Zero, we have adopted the following carbon reduction targets.
We have already managed a 24.42% decrease in emissions over the last 4 years, and project that carbon emissions will decrease a further 12.78% to 20 tCO2e by 2027. We will continue to strive to make reductions, striking the balance of economic growth and new carbon emission reducing technology.
Carbon Reduction Projects:
Completed Carbon Reduction Initiatives
The following environmental management measures and projects have been ongoing or completed since we set up our company in November 2020. We use 2024 as our baseline, as this is the year when we first measured all our emissions.
Energy
Since we started, we changed energy providers twice, from EDF with 100% of their energy coming from zero carbon nuclear power, to Bulb in 2021, providing 100% renewable energy (from bought certificates), to Ecotricity in 2022, that provides 100% renewable energy, of which 20% they generate themselves and the rest is certified green energy from other green generators.
By moving away from EDF, we avoided approximately 1652.43kg of CO2e. Through using ecotricity, we avoid approximately 947.91kg of CO2e a year.
Remote Working Emissions
As we have been growing, and our employee numbers have grown from 2 - 4, our emissions have gradually increased, from the lowest in December 2021 (with two employees, at 83.143 kg of CO2e) to October 2024 (with 4 employees, at 189.587 kg of CO2e). The numbers are all dependent on the ghg factors from the Government, and relate to the home working emissions per full time equivalent working hour. Some months have more days, and so an increased number of working hours and therefore emissions. The figures in the graph below, take into consideration the change in ghg factor for home working between 2021 and 2025.
Savings: Source renewable energy for HQ - save approximately 947.91kg of CO2e a year.
If we look at this distribution year on year, the trend is easier to observe. We need to be mindful that in 2021, the data only starts from July, and that in 2025, we have only just finished August.
The emissions are based on the ghg factors of the Government, not taking into account any changes in potential equipment, or employees working using energy from renewable sources. To be able to adapt once the Government's ghg factors and measurement approach changes, we audit our employees with a survey, asking them their personal carbon footprint, whether their energy comes from a renewable energy provider, what their electrical set up is, and from when to when they are heating their work space.
From that we will be able to identify equipment that needs to be repaired, or updated, suggest energy supplier changes, and be more precise when it comes to including a heating factor to emissions. This will mean that we can track any reductions made, support transitions to greener energy sources, and help with behavioural changes when it comes to heating and equipment usage.
By 2040 we will assume that we will have had a steady increase in staffing requirements, with the assumption of a new employee every 1.5 years. That would bring us to 15 employees in August 2040 (8 full time employees and 7 part time employees). Assuming there will be a steady decrease in the emissions factor from the Government, we anticipate our emissions looking like the following:
Through our employee survey, we hope to produce individual remote working emissions data, that will then reflect in a less rapid increase in emissions, and hopefully will mean that by 2040, we are looking at around 4 tonnes of CO2e per year. Hence, saving approximately 65% of carbon emissions year on year from 2027 onwards (approximately 11.9 tonnes of CO2e between 2027 and 2040).
Savings: 11.9 tonnes of CO2e between 2027 and 2040 through streamlined data gathering for remote working emissions and encouraging employees to move to renewable energy tariffs in their homes.
Transport
(Downstream transport
and Distribution)
We have been actively tracking our transport emissions since 2022. Using the Government's ghg factors, we can track the emissions from our downstream transportation and distribution of items to charities, community groups, schools and social enterprises. We have broken these down year on year, as well as using a stacked depiction. The data from 2025 only reflects journeys completed up to and including August 2025.
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From these graphics it is possible to observe a trend in our transportation emissions. Of course, transportation is always linked with the quantity of projects we complete, and we are entirely reliant on what sort of items our clients need us to repurpose, as to which mode of transport we can use. Large and heavy items potentially require an articulated 40t truck (Articulated (>3.5 - 33t), smaller items might be able to fit into Luton Vans (Vans: Class III).
If we need to use large articulated vehicles, we try to use HVO fueled vehicles as much as possible, unless it is a highly specialised vehicle, such as a moffet (with a forklift attached to the back of the truck) or for example a flatbed with a crane attachment. Through using HVO fuel, we have been able to save 0.961 tonnes of CO2e, by not using diesel fueled vehicles.
Savings: Always use HVO fuel when using large articulated vehicles. This has saved 0.961 tonnes of CO2e since 2022.
We try to ensure our routing is as optimised as possible, in order to avoid needing multiple vehicles, and instead the same vehicle might make multiple drops to the different charities. We have changed our logistics partners a few times, and it always depends on what works best for the business, as well as optimising transport for reduced emissions.
Unfortunately electric luton vans are not yet as widespread as we would like. As of August 2025, there are a few ranges of electric Luton vehicles being launched, with current capabilities of 200 miles. For the majority of the work we have, 200 miles will be sufficient, but we reckon it will probably not be until 2027 when we see the first electric lutons that we can hire and use for our transportation. Until then, the emissions will be directly linked to the quantity of projects we complete. Assuming that the quantity of journeys we will undertake will triple from around a forecasted 60 trips with luton vehicles in 2025, to about 180 trips with luton vehicles in 2040, with the gradual introduction of Plug-in Hybrid Electric Vehicle lutons from around 2027, we can assume a saving of about 19.394 tonnes of CO2e in total between 2025 and 2040, at least for jobs in the UK.
Savings: 19.394 tonnes of CO2e between 2027 and 2040 through continuous usage of plug-in hybrid electric vehicle luton vehicles, taking into consideration consistent growth and strong advances in luton EV technology and availability from haulage companies.
As we grow, we will expand our charity networks internationally, and with that encounter countries in which electric vehicles will not be as accessible as they might be in the UK. We will strive to use electric vehicles where possible, however the years in which we will see reductions in emissions, especially for luton sized vehicles, will vary greatly internationally.
Looking at the smaller deliveries we complete, we have managed to implement savings through the use of cargo bikes, electric bikes, and electric vans. In 2025 we have been able to increase the use of electric bikes, and one of our logistics partners has been able to add a High Top E Transit to their fleet, which we have been able to make use of for one of our London jobs. This is a long wheel base van that is electric, and will be something that we will continue to use more frequently. This means we will be able to reduce our long wheel base transport emissions likely by 1 tonnes of CO2e by 2027.
For deliveries that can be made using couriers, where we can make use of suppliers such as Parcelforce, and UPS for example, tracking the changes to their vehicle fleet is a little more complex. Parcelforce has pledged to become Net-Zero by 2040, (validated by the Science-Based Targets initiative) and to achieve a 100% zero emissions final mile by 2035 by transitioning to zero-emission vehicles and enahcing their delivery walking routes. As of August 2025, Parcelforce, running as part of the Royal Mail Group, operates the UK’s largest electric van delivery fleet, with around 7,000 electric vans. We currently still calculate the emissions from Parcelforce collections as Class II (1.305 to 1.74 tonnes) using petrol for fuel, as we cannot be 100% certain that each collection is operated via an electric vehicle. This will change in 2035, which means we will be able to save an approximated 29.389 tonnes of CO2e between 2035 and 2040, assuming that we steadily increase our requirements around Parcelforce collections in and around the UK.
It is likely that other courier companies will follow suit, so these reductions will be achievable. UPS for example has been driving on alternative fuel (renewable natural gas) since 2000. They are hoping to reach carbon neutrality by 2050, by deploying more battery electric vehicles, adding to their fleet of over 1,000 electric and hybrid electric vehicles (since 2024).
Savings: 29.388 tonnes of CO2e between 2035 and 2040 through continuous usage of Parcelforce as a supplier, if they achieve their carbon reduction goals of zero emissions final mile by 2035.
Business Travel
As a business we prioritise rail and public transport over any other mode of business travel. Occasionally we will work on projects that require us to travel abroad, such as the United States, or Denmark for example, where rail travel is either not possible, or where this cannot be achieved in a reasonable time frame. (E.g. The train journey from London to Copenhagen takes on average 18 hours and 13 minutes, and covers 592 miles one way. This also includes a minimum of 3 train changes.) With a lot of the work we do on these projects ending in the evening of the event, a train would not be feasible without having to stay another night in Copenhagen. For the wellbeing of our staff, we look for more time efficient routing for these types of travel.
It is likely that over the next couple of years, we will be required to fly out to projects outside of mainland Europe, where flights will be unavoidable. We hope that with ambitious goals by for example British Airways, who are aiming to achieve net zero carbon emissions by 2050, (through more efficient aircraft, and investment in sustainable aviation fuels) we will be able to take advantage of reduced ghg Governmental emission factors.
Europes railway system, and in particular trains from London to Europe is improving, adding in additional routes and direct services from London to Germany and Switzerland for example. Companies such as Uber and Gemini trains have also revealed plans to run trains to Europe (Paris, Brussels and Lille) from Stratford in the east of London by 2029. That will provide competition to Eurostar, and hopefully drive prices down, which will make it much more affordable and comparable to flights, and will also hopefully encourage clients of ours to choose train travel over flights.
We are a business that offers our employees the benefits of remote working. Whenever we come together for meetings or team building activities, some of our employees need to travel using their private car in order to gather in London. We always encourage our employees to use trains, but these are not always as reliable in the UK, and hence on certain occasions, using their private cars is unavoidable. Our employees also believe that driving a car that is older but still safe to drive, is a more long lasting use of resources, than to buy new cars to replace their old ones, in exchange for potential electric vehicles. These are also expenditures that not everyone can or is willing to make. With no other need to drive from a to b for business matters, we also don’t see a need for company vehicles for our employees.
To encourage behavioural changes with our employees, we have also implemented a sustainable holiday travel day. This is an additional day of holiday that our employees can take to any annual leave request, if the method of transport has a significantly reduced environmental impact, compared to journeys to the same destination by plane.
As our business grows and more employees join our company, these base emissions will increase, however we are hopeful that by 2050 we can make some significant reductions to our flight emissions.
Purchased Goods and Services
As a business we look at this segment in multiple parts. For one, this includes any services that were purchased as part of our business operations. This we have calculated using the spend based factors from the UK Government’s carbon footprint to 2021. In 2024 this includes digital subscriptions to sales tools, to associations like Albert (an environmental organisation aiming to encourage sustainable film and television production), phone services, tickets, stationery, our social media agency and social media advertisement, accommodation, maintenance services, any work our freelancers completed or crew onsite doing manual labour, accounting services and insurances, translation services, any other expenses and any payment we provided for social enterprises and community groups.
These are predominantly services that we purchase, where tracking the individual footprint is rather challenging, (in particular where the services are consultancy or work completed by our freelancers). We can look at calculating these elements via the remote working emissions, however with services like our social media agency, where we buy packages for post creation, we don’t know how many hours they work on these posts a week, and therefore cannot provide more accurate figures compared to using spend based calculations.
Over the next couple of years we will request more accurate carbon emissions from the highest emitters, which are our social media agency, and our insurance provider. For other high emitters, such as our social enterprises, we already track the carbon emissions of the items that they repurpose or upcycle, rather than the emissions of their organisations. For any left over emissions we will continue to use the spend based calculation, as expecting small one person businesses to provide their full carbon footprint for their services is a high ask, and we don’t just work with one charity or social enterprise, but with many small individual ones.
Through conscious decision making when it comes to our procurement, we have been able to make significant savings, especially when it comes to purchasing refurbished and second hand technology from companies like Back Market. Through previous purchases of a MacBook, an iPhone and a second screen for our employees, we have been able to save roughly 934 kg of CO2e from not having to have these items manufactured new.
We have also provided our employees with branded jumpers, which were purchased from a charity that is part of the Making for Change network, that took four second hand jumpers and embroidered our logo onto them. This saved roughly 26.77kg of CO2e by buying second hand.
Savings: Purchase repurposed items and reuse wherever possible, saving roughly 934 kg of CO2e from IT equipment, and 26.77kg of CO2e from branded merchandise.
Whenever we have exhibited at an exhibition we have hired equipment and furniture and looked at reusing materials that we brought to the exhibition. We have used old gingerale bottles, and added battery operated lightbulbs in order to decorate our stand. The batteries were rechargeable, and we would recharge them at the office from our renewable energy tariff. We own a roll-up banner made out of cardboard and paper, that we use whenever we need to display our branding. Once the roll-up banner has run its course or is broken beyond repair, we can add the whole system to the recycling stream.
The other segment we observe when we look at purchased goods and services is our online presence and carbon footprint.
We host our website on the platform “wix.com”. As part of wix.coms ESG report from May 2023, they state that they are hosting their platform via Amazon Web Services, Google Cloud and Equinix. These services have assured that their servers run on sustainable energy. Our website carbon emissions are relatively high (139.13 kg of CO2e per year). If we include emissions from sent emails and repair services (using the 2021 factors from the UK Government carbon footprint), our emissions amount to 227.43kg of CO2e per year.
We have however made a substantial reduction of carbon emissions, by altering the way in which we send emails out to charities. Since the emissions of an email with attachments is 50 g CO2e, compared to a standard email at 4 g CO2e, we decided to have a look at how we send out emails to our charities. Previously we would send important information such as terms and conditions out as attachments. By changing this to be done with links instead, we were able to save around 610.79 kg of CO2e, for the 13,278 emails sent out in 2024. We are continuing to use this method for the years to come, to avoid unnecessary carbon emissions from email send outs.
Savings: Sending fewer email attachments to charities and hence saving around 610.79kg of CO2e.
We encourage our employees to use the search engine “Ecosia” that not only donates 80% of its profits to nonprofit organisations that focus on reforestation, but it is a social business, CO2 negative, and is B Corp certified. An average search on the internet is estimated at 0.2 grams of CO2e emissions. Every 45 searches, Ecosia plants a new tree as part of the Ecosia community.
Education
In September 2022, we completed a carbon literacy training for all our four employees, to help our employees understand what carbon emissions are, how they can reduce Event Cycle’s emissions by making processes more efficient and choosing different suppliers, and how they can reduce emissions at home for themselves.
The carbon emission reduction achieved by these schemes is 6.324 tCO2e
-
Source renewable energy for HQ - save approximately 947.91kg of CO2e a year
-
Conducting an analysis of our logistics partners and availability of green couriers and improving routings to be more efficient.
-
Always use HVO fuel when using large articulated vehicles. This has saved 0.961 tonnes of CO2e since 2022.
-
Prioritising rail and public transport.
-
Offer our employees sustainable holiday travel days - an additional day of holiday if the method of transport has a significantly reduced environemntal impact, compared to the same journey by plane.
-
Purchase repurposed items and reuse wherever possible, saving roughly 934 kg of CO2e from IT equipment, and 26.77kg of CO2e from branded merchandise.
-
Sending fewer email attachments to charities and hence saving around 610.79kg of CO2e
-
Strong employee education and encouragement to the behaviour change in terms of individual carbon emissions and making better choices and decisions that have less impact on the environment, through courses such as the Carbon Literacy Course.
In the future we hope to implement further measures, to save around 495.49 tCO2e by 2040 such as:
-
Save approximately 11.9 tonnes of CO2e between 2027 and 2040 through streamlined data gathering for remote working emissions and encouraging employees to move to renewable energy tariffs in their homes.
-
Save approximately 19.394 tonnes of CO2e between 2027 and 2040 through continuous usage of plug-in hybrid electric vehicle luton vehicles, taking into consideration consistent growth and strong advances in luton EV technology and availability from haulage companies.
Always use HVO fuel when using large articulated vehicles. This has saved 0.961 tonnes of CO2e since 2022.
-
Saving approximately 29.388 tonnes of CO2e between 2035 and 2040 through continuous usage of Parcelforce as a supplier, if they achieve their carbon reduction goals of zero emissions final mile by 2035.
-
Limit international travel and use the most fuel-effective airlines when needed
-
Receiving more accurate carbon emissions from the highest emitters of carbon from purchased goods and services, to work on carbon reduction targets with them.
Declaration and Sign Off
This Carbon Reduction Plan has been completed in accordance with PPN 06/21 and associated guidance and reporting standard for Carbon Reduction Plans.
Emissions have been reported and recorded in accordance with the published reporting standard for Carbon Reduction Plans and the GHG Reporting Protocol corporate standard and uses the appropriate Government emission conversion factors for greenhouse gas company reporting.
Scope 1 and Scope 2 emissions have been reported in accordance with SECR requirements, and the required subset of Scope 3 emissions have been reported in accordance with the published reporting standard for Carbon Reduction Plans and the Corporate Value Chain (Scope 3) Standard.
This Carbon Reduction Plan has been reviewed and signed off by the directors.
Signed on behalf of Event Cycle Ltd.:
Carina Jandt - Chief Executive Officer
Date: 05/09/2025